RTO Form 26: Application for the Issue of Duplicate Certificate Of Registration

If you accidentally tear, soil, misplace or loss the original Registration Certificate of your motor vehicle, then you can use RTO form 26 for issuing a duplicate document. However, it is essential to report the incident to the nearest police station (where the loss or damage took place). Rule 81 of the Central Motor Vehicles Rules 1989 also authorises automobile owners to make all pending payments associated with the vehicle before applying for form 26. You require duplication of this application if your automobile is under a hire-purchase agreement, or subject to hypothecation, or under a lease agreement. Additionally, if the Original Registering Authority is different, then triplication of the form becomes necessary.

How to fill RTO Form 26 Application?

RTO form 26 has three parts; the first part remains concerned with the reasons for the loss of the original registration certificate, the second part is a ‘No Objection Certificate’ from the Financier about the issuing of a duplicate certificate and third part include Office Endorsement.

• At the top left-hand of the RTO form 26 mention the address of the RTO authority where you will apply for issuing a duplicate registration certificate.
• Below the name of the RTO authority, enter your vehicle’s registration number and describe briefly the condition leading to the loss, destroy, tear, or mutilation of the document. Strike-out the options which are inapplicable in your situation.
• After the intimation about the loss, the automobile owner makes a declaration that the authority has not suspended or cancelled the previous registration number. He also states that the cause leading to the misplacing of the document is true to the best of his knowledge.

• If your old registration certificate has become written-off or torn or soiled or mutilated, then you must enclose the same while applying for a new registration certificate. The applicant also mentions whether the automobile is currently under any Hire-purchase or Lease or Hypothecation agreement and if it is free from all types of encumbrances.
• The automobile owner enters the date in which he filed a complaint about the loss at the police station. He also encloses a copy of the complaint to validify the claim.
• Below this space affix your signature along with the date of the submission of the form. The applicant can also use thumb impression if they are unable to sign.
• If the automobile is under a Hire-purchase or Lease or Hypothecation agreement, then the Financier furnishes a “No Objection Certificate”. The representative of the company also endorses the signature, date and address of the registered owner of the vehicle.

• On the contrary, if the Financier is not comfortable with the application for a duplicate registration certificate, then he should mention it clearly along with the reason for their disapproval of the application procedure. The Financier should also affix his signature and date at the “No Objection Certificate” included in form 26.
• After the “No Objection Certificate” you will find an office endorsement section. It contains the reference number, address, and the date of issuing a duplicate Registration Certificate along with the signature of the Registering Authority. The RTO sends it simultaneously to of Financier and Registering Authority through Registered Post with acknowledgement due condition.
• At the concluding part of the form, the authorised personnel from the RTO enters the name of the Financier and the Registering Authority. There is also a space for the specimen signature of the Financier and the Registered Owner.

Documents to be Attached

• Police certificate mentioning the consequence, leading to the loss or damage of the original Certificate of Registration.
• Pollution Control Certificate
• Insurance Certificate
• Identity and address proof of the Registered Owner.
• Challan clearance from the traffic police and Enforcement Transport Wing and Tax clearance certificate for commercial vehicles
• PAN card of the registered owner or Form 60 and Form 61.
• Print of engine chassis and engine pencil
• An affidavit stating the loss of the original registration certificate.

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Key Factors to be considered while filling Form 26

• Applicants need to file an FIR at the nearest police station before filling up form 26. They have to briefly describe the incident leading to the loss of the original Registration Certificate.
• If your vehicle is under a Hire-purchase or Lease or Hypothecation agreement, then you must fill-up the form in duplicate.
• If the Original Registering Authority is different, then you require triplication of the form along with the endorsement of the Registering Authority.
• The RTO send the duplicate and triplicate copies of the form to Financier and Registering Authority through Registered Post with acknowledgement due condition.

Conclusion

Finally, we can say that if your original vehicle Registration Certificate gets accidentally torn, misplaced, lost, soiled, or mutilated then you can apply for a duplicate document by filling up RTO form 26. However, file an FIR at the nearest police station (where the incident took place) and pay all pending payments before submission of the form.